This privacy notice sets out how we will process information from everyone taking part in this pilot evaluation. In line with GDPR (the EU General Data Protection Regulation), it explains the legal basis of this study for data processing; who will have access to participants’ personal data; how this data will be used, stored and deleted; and who you can contact with a query or a complaint.
Who is processing my data and why?
The What Works Centre for Children’s Social Care has commissioned the National Centre for Social Research (NatCen) to complete a pilot evaluation of Transition Support. The programme is delivered by Hartlepool Borough Council. NatCen and WWCSC are joint data processor and data controller on this evaluation. Hartlepool Borough Council will be the data controller for the administrative data provided. NatCen will be the data controller for personal data collected during the qualitative research activities (interviews with pilot leads, teachers, social workers and children) and pre and post questionnaires with children. The process for secure data transfer is set out in a signed Data Sharing Agreement (DSA) between NatCen and Hartlepool Borough Council.
What is the legal basis for processing my data?
For the use of personal data to be lawful, we need to meet one (or more) conditions, as set out in Article 6(1) of the General Data Protection Regulation (GDPR). For this research project, the legal basis for processing data is ‘consent’. This means that we will ask for your explicit consent to process your personal data, or the personal data of your child.
What personal data is being collected?
For interviews, we will collect contact information about people who want to take part including their name, contact number and email address. We will also have access to administrative data, which includes a record of pupils’ demographic information and information on their school attendance and social and emotional needs (as assessed by school staff). Pupil names will be removed and shared by Hartlepool Borough Council with NatCen through a secure website. We will link this data to pupil questionnaire answers.
How will the data be used?
The data collected will only be used for research purposes. All data will be stored and handled securely and confidentially in line with GDPR. Reports and publications will not identify any individuals or schools. The findings will be anonymised, and we will not include any names of schools, teachers, social workers or children in the research findings. All personal data will be securely deleted within 6 months of the project being completed.
Who can I contact with a query or a complaint?
If you have questions about how your data will be used as part of the study, please contact NatCen’s Data Protection Officer at firstname.lastname@example.org.
Under GDPR, you have the right to lodge a complaint with the Information Commissioner’s Office. Please go to www.ico.gov.uk for more information.