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Privacy notice

The National Centre for Social Research (NatCen) and Consortium have been commissioned by the National Lottery Community Fund to undertake research on how funders can improve their support for LGBTQI+ led organisations and projects. For this project NatCen are undertaking focus groups with staff who work and/or volunteer at UK-based LGBTQI+ organisations. Participation in this research is voluntary.

In line with the UK General Data Protection Regulation (GDPR), there are certain things that the National Lottery Community Fund (“we”) need to let you know about how your information will be processed if you take part in the research. In this privacy notice, we explain:

  • the legal basis for data processing,
  • who will have access to your personal data,
  • how your data will be used, stored and deleted, and
  • who you can contact with a query or a complaint,
  • the processes for obtaining, recording and maintaining consent.

Collection of personal data

The National Lottery Community Fund is the data controller and NatCen and Consortium are the data processors.

All personal data used for the purposes of this research will be obtained directly from you by NatCen. NatCen will collect data from you in two stages. Firstly, NatCen will seek to collect personal data (names, email address and/or contact telephone number) of individuals who take part in this research. Consortium are supporting recruitment for this research. If you agree to take part in the research, NatCen (with your permission) will share your personal data (name, email addresses and / or contact telephone number) with Consortium.

Secondly, NatCen will collect data directly from you during the research focus group you participate in. This information will include details of your role within UK LGBTQI+ organisations, and the views and experiences you share about your relationships with funders. With participants’ permission, NatCen will audio record focus groups to provide an accurate record of what everybody says, and written notes will be made. These notes will not attribute contributions to individuals who take part. NatCen will hold and process the recordings and any notes taken during the interviews. The recordings and notes will be stored separately and securely.

The data obtain during focus groups will be used to develop a presentation on the research findings for the National Lottery Community Fund. This presentation will not identify any individual or organisation taking part.

Data will only be used for the stated research purposes. No data or outputs in which it is possible to identify any individual or organisation who takes part in the research will be passed on to the National Lottery Community Fund.

What is the legal basis for processing my data?

In order for the use of personal data to be lawful, we need to meet one (or more) conditions in the data protection legislation, as set out in Article 6(1) of the General Data Protection Regulation (GDPR). For the purpose of this project, the legal basis for processing data is “consent” as specified under Article 6 (1)(f) of the GDPR.

Processes for obtaining, recording and managing consent

NatCen will seek to obtain your consent via email. This email will make two specific, separate requests. The first will be to obtain consent to keep your name and contact details. The second will be to obtain consent to share your name and contact details with Consortium.

NatCen will keep a record to demonstrate your consent in the form of dated copy of your response.

Withdrawing consent

You can withdraw consent at any time. This can be done by responding to NatCen’s original email requesting consent.

Who will have access to my personal data?

Only a small number of staff in NatCen (and Consortium if you consent) will have access to the data for this project. No data in which it is possible to identify you as an individual will be passed on to the National Lottery Community Fund.

How will my data be treated and stored?

Any data held by NatCen will be stored securely in the UK, in line with international best practice and NatCen’s ISO 27001, ISO 20252 and Cyber Essentials Plus certifications. Any data held by Consortium will be stored securely using modern software that is kept up to date. Data will not be stored in overseas servers. All personal data will be securely deleted one year after completion of the project.

Your data protection rights

You have the right:

  • to ask us for access to information about you that we hold, and
  • to have your personal data amended, if it is inaccurate or incomplete.

Further information about your data protection rights appears on the Information Commissioner’s website:  https://ico.org.uk/global/privacy-notice/your-data-protection-rights/

Disclosure notice

Information provided by you for this research will be kept confidential. The only exception to this is if you tell the NatCen research team details of a crime, or about an imminent threat to life or serious harm to yourself or involving somebody else you identify. In this case, the research team at NatCen will need to pass the information on to NatCen’s disclosure board, who will determine whether the information needs to be shared outside NatCen, for example with the local police or local authority.

Who can I contact with a query or a complaint?

If you have any questions about how your data will be used, please contact our Data Protection Officer (DPO) at Data.Protection@tnlcommunityfund.org.uk

Please contact NatCen on behalf of National Lottery Community Fund with any questions about the research and the processing of data at lgbtqifundersupport@natcen.ac.uk.

If you want to find out more about the GDPR, or to lodge a complaint, you can contact the Information Commissioner’s Office at:

Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow                                             
Cheshire
SK9 5AF

Telephone: 0303 123 1113
Website: https://ico.org.uk/concerns

Further information on NatCen and their policies can be found at http://natcen.ac.uk

Further information on Consortium and their policies can be found at, https://www.consortium.lgbt/terms-conditions/

Last updated

We may need to update this privacy notice periodically, so we recommend that you revisit this information from time to time. This version was last updated on 10/03/2021.